Privacy Policy

Last updated: December 25, 2023

The Institute of Philosophy & Technology (Ινστιτούτο Φιλοσοφίας & Τεχνολογίας) is an independent non-profit organization located at Athens, Greece. The Institute of Philosophy and Technology (hereafter IPT) aims to promote the study of philosophy and technology as independent and interdisciplinary fields. The main objective of the institute is to serve as a medium of expression, collaboration, and communication between individuals and groups at local and global level.

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. 

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.

• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Institute of Philosophy and Technology (IPT), Chronopoulou, 18-20, Greece.

• Controller of Personal Data: IPT is usually the controller of the personal data you submit to us, as specified below, and responsible for your personal data under applicable data protection law. The data we collect is stored in our premises, Chronopoulou, 18-20, Greece. Tel: (+30) 210 9816297, Email: info@ipt.gr

• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

• Country refers to: Greece

• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

• Personal Data is any information that relates to an identified or identifiable individual.

• Service refers to the Website.

• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

• Website refers to Institute of Philosophy & Technology website, accessible from https://ipt.gr/

• You means the data subject, the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address

• First name and last name

• Telephone number

• Address, State, Province, ZIP/Postal code, City

• Company / Organization / Institution

• Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Flash Cookies. Certain features of our Service may use local stored objects (or Flash Cookies) to collect and store information about Your preferences or Your activity on our Service. Flash Cookies are not managed by the same browser settings as those used for Browser Cookies. For more information on how You can delete Flash Cookies, please read “Where can I change the settings for disabling, or deleting local shared objects?” available at https://helpx.adobe.com/flash-player/kb/disable-local-shared-objects-flash.html#main_Where_can_I_change_the_settings_for_disabling__or_deleting_local_shared_objects_
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. You can learn more about cookies here: Cookies by TermsFeed Generator.

We use both Session and Persistent Cookies for the purposes set out below:

• Necessary / Essential Cookies

  Type: Session Cookies

  Administered by: Us

  Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

• Cookies Policy / Notice Acceptance Cookies

  Type: Persistent Cookies

  Administered by: Us

  Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

• Functionality Cookies

  Type: Persistent Cookies

  Administered by: Us

  Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.

• To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.

• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.

• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.

• To manage Your requests: To attend and manage Your requests to Us.

• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.

• For other purposes: We may use Your information for other purposes, such as research projects, data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience. We may also use Your information and data to conduct research, surveys and similar inquiries to help us understand trends and needs of our participants, scholars, students and others using our services; preventing, investigating, taking action regarding or providing notice of fraud, unlawful or criminal activity, other misconduct, security or technical issues, or unauthorized access to or use of personal data, our website or data systems; or responding to subpoenas, court orders, or other legal process; enforcing our agreements; protecting the health, safety, rights or property of you, us or others; and meeting legal obligations.

We may share Your personal data and information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• You have made an information request to IPT (email subscription to e-communication tools).
• You wish to attend, or have attended an educational program or activity (including workshops, co-creation workshops, seminars, webinars, talks, events, masterclasses etc.)
• You are collaborating with us on workshops, co-creation workshops, seminars, webinars, talks, events, masterclasses, educational programs, and/or other activities.
• You wish to attend, or have attended, an event (including workshops, co-creation workshops, seminars, webinars, talks, events, masterclasses etc.)
• You have subscribed to our e-newsletter and other e-communication tools.
• You expressed interest in cooperating with IPT.
• You are representing your organization in a collaborative activity with IPT.

When you access our pages, the browser used on your terminal device will, automatically and without any action on your part, send

the date and time of access,
the name and URL of the requested file,
the website/application from which the access was made (referrer URL),
the browser you are using and possibly the operating system of your web-enabled device as well as the name of your access provider
to our website server where they are temporarily stored in a so-called log file for the following purposes:

ensuring a smooth establishment of the connection;
ensuring convenient use of our website / application;
evaluation of system security and stability.

Purpose and legal basis for processing

The purpose for implementing all the above is to maintain and monitor the performance of our website and to constantly look to improve the site and the services it offers to our users. The legal basis we rely on to process your personal data is article 6(1)(f) of the GDPR, which allows us to process personal data when it is necessary for the purposes of our legitimate interests.

Retention of Your Personal Data

The data is stored for the duration of navigation on Our website, or session, and automatically deleted after quitting the browser. After your website session ends, the geo-localization data for the purposes of storing locations is in memory until your browser is closed or one manually erases their browsing history, cache, and cookies.

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Detailed Information on the Processing and Collecting of Your Personal Data

The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies.

Purpose and legal basis for processing

Our purpose for collecting the information is so that we can provide you with a service and let you know about Our news and updates, upcoming events, programs, and other related activities.

The legal basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.

Data Collected 

Your full name, postal address (for receipts of payment) and email address. We use your email address to send you our newsletter and further emails regarding invitations and announcements of our organization, as per your consent. You may unsubscribe from our emailing list at any time by sending a request to info@ipt.gr  If you revoke your consent to receipt of our emails, your data will be deleted from the corresponding (e-mail) distribution lists.

Recipients

We use Google Forms platform to collect your data, information, create distribution lists, and send you the emails.

Usage, Performance and Miscellaneous

We may use third-party Service Providers to provide better improvement of our Service.

• Google Places

  Google Places is a service that returns information about places using HTTP requests. It is operated by Google

  Google Places service may collect information from You and from Your Device for security purposes.

  The information gathered by Google Places is held in accordance with the Privacy Policy of Google: https://www.google.com/intl/en/policies/privacy/

Participation in IPT Activities

(a) Instructors, Professors, Speakers, Moderators 

Purpose and legal basis for processing

Our purpose for collecting this information is so that we can organize efficiently our activities and facilitate your participation in them; record and review our work; provide information to Our administration and collaborating institutions; and to promote this and other similar activities, as well as Our overall operation.

The legal basis we rely on to process your personal data is article 6(1)(f) of the GDPR, which allows us to process personal data when it is necessary for the purposes of our legitimate interests.

When we collect any information about access requirements or health issues we also need your consent [under article 9(2)(a)] as this type of information is classed as special category data.

If you are invited to participate as a speaker or moderator, or instructor, or professor, etc. in one of the online and/or in-person activities, organized and/or supported by IPT (e.g. Events, Workshops, Seminars, Webinars, Masterclasses, Talks, Conferences), you will be asked to share with us your contact information, your current academic status, and to provide us with a title and an abstract of your presentation, a brief CV, a photo, and/or emergency contact information. You may also be asked to provide us with a copy of your ID card or passport, names of your father and mother, your social security number, your VAT number, a bank account, and other required data. In some cases, you will also be asked to provide a photo and brief resume for our websites and other digital media. We will also ask you to read and acknowledge a Personal Data, Publicity, and Conditions of Participation and/or other similar forms. IPT and/or its collaborating institutions or contractors may record audio, video, and/or photographic material of the activity and broadcast it live and/or in the future, by any means and in any media (the “Recordings”.) The organization of Our activities may involve the use of third-party platforms, such as Ms Teams (read MS Teams’s privacy statement), Zoom (read Zoom’s privacy statement) and YouTube (read YouTube’s privacy statement).

We use this information to facilitate the organization of the activity, as well as your participation in it (e.g. transportation, meals, accommodation, IT needs). Parts of this information (e.g. names, academic or professional titles, presentation titles, brief CV) as well as the Recordings from the activity may be used to help us review and improve our work; provide information to IPT administration and collaborating institutions; and to support and promote this and other similar activities, and the broader visibility of the IPT (e.g. online and printed material). Releasing any material online will inevitably be subject to international data transfer. We make every effort but cannot exclude or be liable for the republication in any way whatsoever of the material or any part of it that is made illegally by any third party via internet download or photocopy. We also need your VAT number, a bank account, and other relevant data, so that we can process an honorarium or other allowance, when applicable.

We keep your contact information, brief CV, title and abstract of speech or presentation, and the Recordings as part of our online and printed archives, and of our promotional and other digital material (e.g. educational material).

We delete the rest of the information you provided us one month after the completion of the activity, unless its retention is required by law (such as, but not limited to, the data required for tax purposes).

Your information will be shared with Our managers, coordinators, and members of committees responsible for the organization of the activities. Parts of it may also be shared with third parties collaborating with the Center on this activity and/or other activities. We may also use data processors to organize the activity better and facilitate participants’ transportation and accommodation (hotels, travel agents, taxis, and other transportation and accommodation services).

(b) Participants

Purpose and legal basis for processing

Our purpose for collecting this information is so that we can organize efficiently our activities and facilitate your participation in them; record and review our work; provide information to Our administration and collaborating institutions; and to promote this and other similar activities, as well as Our overall operation.

The legal basis we rely on to process your personal data is article 6(1)(f) of the GDPR, which allows us to process personal data when it is necessary for the purposes of our legitimate interests.

When we collect any information about access requirements or health issues we also need your consent [under article 9(2)(a)] as this type of information is classed as special category data.

If you are interested to participate in one of the online and/or in-person activities, organized and/or supported by IPT (e.g. Events, Workshops, Seminars, Webinars, Masterclasses, Talks, Conferences), you will be asked to complete an application form, and depending on the activity to provide your contact information (full name, address, phone, email address). You may also be asked to provide your date of birth, gender, academic affiliation-title, country of residence and of citizenship, and emergency contact information. You may also be asked to provide certain other pieces of information, e.g. recent transcript from your school/department, direction of studies, English language certificate, CV. In some cases, you might be also be asked to provide a photo and brief resume for our websites and other digital media, and you will also be asked to read and acknowledge a Personal Data, Publicity, and Conditions of Participation Form and/or other similar forms. In case of underaged applicants/participants, we need the parents’/guardians’ contact information and their acknowledgement to activity related forms. The organization of Our activities may involve the use of third-party platforms, such as Ms Teams (read MS Teams’s privacy statement), Zoom (read Zoom’s privacy statement) and YouTube (read YouTube’s privacy statement).

We use this information to facilitate the organization of the activity, as well as your participation in it (e.g. transportation, meals, accommodation, IT needs). Parts of this information (e.g. names, academic or professional titles, presentation titles, brief CV) as well as the Recordings from the activity may be used to help us review and improve our work; provide information to IPT administration and collaborating institutions; and to support and promote this and other similar activities, and the broader visibility of the IPT (e.g. online and printed material). Releasing any material online will inevitably be subject to international data transfer. We make every effort but cannot exclude or be liable for the republication in any way whatsoever of the material or any part of it that is made illegally by any third party via internet download or photocopy. We also need your VAT number, a bank account, and other relevant data, so that we can process an honorarium or other allowance, when applicable.

The information (e.g. applications and other forms) of the applicants, who are not selected to participate in the activity, will be deleted 18 months after the activity, and that of the actual participants 5 years after the activity, unless their retention is required by law. We keep the Recordings as part of our online and printed archives, and of our promotional and other digital material (e.g. educational material).

Your information will be shared with Our managers, coordinators, and members of committees responsible for the organization of the activities. Parts of it may also be shared with third parties collaborating with the Center on this activity and/or other activities. We may also use data processors to organize the activity better and facilitate participants’ transportation and accommodation (hotels, travel agents, taxis, and other transportation and accommodation services).

Children’s Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Data Protection Rights

Under data protection law, you have rights we need to make you aware of.

The rights available to you depend on our reason for processing your information.

You may exercise your rights, without any cost, by sending us an email to the following address: info@ipt.gr (Subject: GDPR). We will provide you upon your reasonable, good faith request with information about whether we hold any of your personal information, to the extent required by and in accordance with applicable law.

You have the right to withdraw your consent to our processing of your personal information, where our processing is solely based on your consent, subject to certain limitations at law. If you withdraw your consent to the use or sharing of your personal information for the purposes set out in this privacy notice, you may not have access to all (or any) of the related services, and we might not be able to provide you all (or any) of the services. Please note that, in certain cases, we may continue to process your personal information after you have withdrawn consent and requested that we delete your personal information, if we have a legal basis to do so. For example, we may retain certain data if we need to do so to comply with an independent legal obligation, if we still need the data for the lawful purposes for which we obtained the data, or if it is necessary to do so to pursue our legitimate interest in keeping our services and operations safe and secure.

In certain cases, and subject to certain limitations provided by law, you may also have the following rights:

Your right of access
You have the right to ask us for copies of your personal information.
Your right to rectification
You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure
You have the right to ask us to erase your personal information.
Your right to restriction of processing
You have the right to ask us to restrict the processing of your information.
Your right to object to processing
You have the right to object to processing.
Your right to data portability
You have the right to ask that we transfer the information you have given us from one organization to another. Finally, you have the right to make a complaint about our privacy practices before the responsible data protection regulatory authority, which in Greece is the Hellenic Data Protection Authority- HDPA (www.dpa.gr, 1-3 Kifisias Ave, Athens, tel: 00302106475600).

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

• By email: info@ipt.gr